IT Productivity Through Software Usage Essay Example | Topics and Well Written Essays - 1500 words

IT Productivity Through Software Usage - Essay Example The basic functionalities of all three applications are explained as well as its use and importance in providing enhanced efficiency and productivity, which not only saves time, energy and resources but also provides for an easier and more enjoyable interface, which makes work stress free and therefore productive. Introduction As technology spreads its roots farther and farther deeper into our very existence, perhaps its greatest influence is being felt in the changing trend being seen by offices, enterprises, organizations and even student bodies, where software applications are being used more and more instead of conventional systems of writing, editing, storing, retrieving and organizing. The use of Information Technology and software in replacing conventional methods of data representation, editing and storing is fast taking over all other alternatives as its advantages are so great and obvious that to do otherwise would make no sense. This is not only because it far enhances pro ductivity due to the amount of time it saves, but also because as it makes work easier, it generally reduces stress, which further enhances productivity (Allen, 2002) Tools used for these purposes are vast and many, but the primary ones that find functionality in almost any organization at all, at the smallest level or the largest, are Word, PowerPoint and Excel, with the first being used to create documents, the second being used to represent data and the third being used to organize efficiently this datum. Libraries, offices, supermarkets, multinational corporations, student offices, entrepreneurs alike all find use for the simple, easy, efficient and highly useful functionalities provided by these three most basic software applications as well as countless others, especially because it makes operations highly more efficient, saving time, which in turn naturally enhances productivity. Microsoft Word Microsoft Word is a word processing application and Microsoft’s primary sof tware for writing and editing text based documents. Owing to its use as the base of all text based documents, it is one of the most primary tools of use in an office based setting but it has great use and application in almost any enterprise, small or big, as well as personal home-based used, which can be academic or otherwise. Microsoft Word creates documents such as reports, briefs, letters, questionnaires, summaries and countless others with great ease particularly due to its inbuilt features such as spell check, word count and easy formatting options. Yet although Word’s use as a text editor is obvious and indeed its most common functionality, Microsoft Word also has a great many other features, which provides great functionality, increased organization and enhanced effectiveness, if used correctly. Using Microsoft Word for editing documents provides advantages over writing without due mostly to aforementioned features which automatically perform word count and spell chec k, but also because documents are very easily formatted and edited, without any obvious evidence of prior revisions. This is especially useful when the user may constantly need to update information in a certain document. Word can also be used to create tables and graphs. These are most useful when the table needs little changing or editing other than to add more rows of information, though newer versions are capable of performing automatic operations on all the members of a certain row or column. These tables and graphs are